PQQ & RFP Management

PROVIDING EXPERT ADVICE ON VALUE FOR MONEY APPROACHES: 

We understand the ‘solution space’ can often require both procurement and technological expertise. Therefore, we offer comprehensive advice based on a long-term view of the best value for money. We consider not just the available budget but also your organisation’s capability and capacity to adopt proposed technology solutions.

MANAGING THE TENDER PROCESS: 

Drawing from our vast experience in conducting over 100 procurement competitions, we take the lead in managing the tender process from notification through to contract signing. We are adept at determining the appropriate procurement process, keeping in mind the scope, scale, and complexity of the project.

PREPARING SPECIFICATION OF REQUIREMENTS:

With our extensive experience, we assist in articulating your exact needs. From establishing project goals and objectives to translating business requirements into technical specifications, we ensure clarity and precision in detailing what you are looking to procure.

DEVELOPING APPROPRIATE REQUEST FOR TENDER (RFT) DOCUMENTS: 

Utilising the best practices of the Office of Government Procurement, we create RFT documents that encourage participation from qualified suppliers, ensuring a fair and effective competition.

IDENTIFYING A RANGE OF SELECTION CRITERIA: 

We establish robust selection and award criteria to sift through potential suppliers, striking the right balance between quantitative and qualitative factors. Our experience aids us in selecting criteria in consultation with internal staff, ensuring the criteria are fit for purpose.

PREPARING VENDOR EVALUATION SCORING SPREADSHEET:

Our structured evaluation methodology accommodates any number of submissions and evaluators. We ensure granularity in the qualitative criteria, ensuring true differentiation among the submissions

DRAFTING TENDER NOTICES ON ETENDERS/OJEU:

Our team is highly experienced in compiling tender notices and setting up the tender workspace. We ensure your tender is correctly advertised, with the selection of appropriate Common Procurement Vocabulary Codes (CPVs).

MANAGING ALL TENDER QUERIES: 

We handle all technical queries while protecting the integrity of the process. Any advice given is practical, rational, and grounded in best practice.

MANAGING THE TENDER EVALUATION PROCESS AND DOCUMENTATION: 

We assist the evaluation team by recording scores, maintaining evaluation spreadsheets, compiling final scores, and determining the outcome. Following this, a final report is prepared for signoff.

MANAGING LETTERS OF AWARD AND REGRET: 

After the process is agreed upon, we compile compliant letters to both the successful and unsuccessful candidates, ensuring fair treatment and minimising the threat of a legal challenge.

ENSURING COMPLIANCE WITH PROCUREMENT POLICIES: 

We ensure all tendering assignments comply with buyer requirements and National and EU procurement policies, legislation, and directives. We work closely with the buyer legal counsel to ensure a legally sound process at each stage.

PREPARING A DETAILED VENDOR EVALUATION AND AUDIT-READY REPORT

To ensure transparency and readiness for audit review, we prepare a Procurement Audit Report that fully documents all elements of the process. We support legal counsel in the event of any challenge made to the competition outcome.